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In addition to streamlining case retention in Office 365, Mimecast enables case preparation on other platforms and serves as a FINRA and HIPAA-compliant email service. To ensure compliance with Office 365, SEC 17a 4, and other regulations, Mimecast maintains three encrypted and tamper-proof copies of each email and stores them in geographically diverse data centers. Because case retention in Office 365 often requires access not only to email, but also to proof-of-delivery and non-repudiation information, Mimecast collects all metadata in addition to email content. Admins can use Office 365 quick search and eDiscovery tools to speed up the creation of relevant information. And flexible, granular case retention for Office 365 can be automatically enforced across industries. By combining Office 365 with Logikcull, you can take advantage of on-premises integration and automation of legal retention features to enhance your Office 365 litigation retention plan and manage your enterprise-wide collection, retention, and review efforts. At the same time, you make sure that your data is in a secure environment where theft is almost impossible. It`s worth noting that while they get similar results, a legal hold in Office 365 should not be confused with a retention policy in Office 365. Although both prevent the removal of some ISEs, litigation retention can be enabled and disabled manually in Office 365, has fewer mailbox restrictions, and allows data recovery. A litigation stay is a business process.

It is also sometimes referred to as a statutory withholding or seizure order. It specifically refers to the process by which a company informs its employees (sometimes called directors) not to remove information relevant to an upcoming (or ongoing) lawsuit. This information can be digital (also called ESI or electronically stored information) or printed (paper files). End users don`t know if their inbox is on litigation hold because it runs seamlessly in the background without interrupting the user`s day-to-day activities. If you`re an administrator with permission to put email inboxes on litigation hold and you want to verify that retention exists and that you`re active: 1. Go to the Exchange admin center and recipients If your company uses Outlook or Exchange for email hosting and you need to legally hold Office 365, There are several ways to complete the process: Retention policies can be used to meet legal or regulatory requirements and ensure that content is only retained for a certain period of time. how they are needed. Retention policy settings can be configured to perform certain actions when content reaches the end of its retention period, such as deleting content or moving it to an archive. Retention policies can also be configured to send notifications to users or administrators when content is about to expire. Overall, retention policies can help you keep your Microsoft 365 account organized and tidy.

Query-based archiving: If your organization maintains items based on specified query parameters, you can use a query-based compliance store. You can specify query parameters such as keywords, start and end dates, sender and recipient addresses, and message types. After you create a query-based compliance store, all existing and future mailbox items (including messages received later) that match the query settings are retained. There is a good reason to use retention policies and litigation retention in Microsoft 365. For example, if you use a retention policy, obsolete data may be automatically deleted in a dispute. If you only use litigation retention with the applied retention policy, any data that was deleted before litigation retention was implemented may be out of your reach. When an In-Place Hold is placed for a mailbox, deleted items are moved from the Deletes subfolder to the DiscoveryHolds subfolder and retained for the duration of the In-Place Hold. O365`s different dispute retention options can be useful in the early stages of data retention, depending on your plan. Even if your users are using an Exchange 1 plan, your organization can continue to use data retention features as long as you sign up for the appropriate add-ons. However, to access advanced options such as legal hold notifications, your organization needs an E5 license or associated add-ons.

When you manage your Office 365 funds, some of the content may be lost during shuffle. The challenge for organizations is to streamline case retention management for Office 365 to reduce costs and reduce the workload for legal and IT teams. For many organizations, native Office 365 retention may not provide the flexibility, centralized control, and time-saving features needed to accelerate eDiscovery and simplify case retention in Office 365. This is where Mimecast can help. There are two different types of holds available on the Exchange server: one that keeps all items in a mailbox in the archive, and one that keeps only certain items from a mailbox in the archive. In Exchange Online, you can retain public folders by using Persistent Hold. The use of public folder litigation retention is not supported. When you create a compliance store, the only option is to archive all public folders in your organization.

Therefore, a compliance store is deployed for all public folder mailboxes. Don`t enable litigation hold for all your emails and documents without involving your legal team and thinking about the consequences. A statutory retention obligation – also known as a litigation stay or, in some cases, a garnishment order – refers to the process by which a company informs its employees (or, in legal language, custodian banks) not to delete electronically stored information (ESI) or discard paper documents relevant to ongoing or future litigation.